Programs Coordinators (Two Available Positions)

Programs Coordinators (Two Available Positions)

Status // Full time, salaried, non-exempt

Schedule // This role is generally scheduled Monday through Friday, 10am to 6pm. Some weekend and evening work will be required. 

Location // A.R.T./New York administrative staff are currently working under a hybrid model that includes both virtual and in-person work. It is expected that these roles will be onsite at 520 Eighth Avenue 1-2 times per week to coordinate in-person programming. Outside of that, these roles will have flexibility to work primarily remotely or in one of our physical locations.

Reports to // Senior Manager of Programs – David Shane

Supervises // N/A

Key Relationships // Fellow Programs Coordinator, Director of Programs, Membership Manager, Communications Coordinator

Compensation // $50,000 annually. Employer-provided benefits including health, dental and vision. Option to enroll in AFLAC, Commuter Benefits and a Retirement plan. Flexible paid time off policy. 

Timeline // We will begin reviewing application materials on November 8, 2021, and the application will remain open until we have received applications from a pool of qualified candidates who are representative of NYC’s diverse population. Anticipated Start Date on or around December 13, 2021. Changes to the timeline will be communicated out to candidates to the best of our ability. 

Who You Are

The Programs Coordinators will work closely with the Senior Manager of Programs on the planning, administration, and execution of A.R.T./New York’s program services such as workshops, roundtables, resources, and training. They will also provide administrative support for the department. We are looking for collaborators whose experience will add to our organizational culture, rather than just fit into it. We welcome authentic personalities of any kind. Ideally, you enjoy creative abrasion and rumbling with new ideas; you are excited to be of service to New York’s nonprofit theatrical community; and you are energized by the prospect of taking part in a highly transformative period in an organization’s evolution. 

At A.R.T./New York, we strongly encourage individuals from historically underrepresented communities including people of color, trans/NB/GNC, women, and disabled people to apply for our openings. A.R.T./New York strives to create a supportive work environment staffed by people who love the theatre, have a desire to support the field, and are committed to a just and diverse community in all its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

Primary Responsibilities and Expectations

  • In close collaboration with the Senior Manager of Programs, plan and execute a yearly calendar of workshops, roundtables, and specialized training for A.R.T./New York members.
  • Maintain the administrative aspects of Program Services, including scheduling and booking space, data collection, and ensuring timely instructor payment.
  • Provide as needed support to the communications department with drafting/proofing program-related e-blasts and social posts.
  • Build and send subsequent program-related communications, including targeted invites, reminder emails, and follow up emails via Memberclicks, our membership database and event registration software. 
  • Serve as point of contact for program-related member questions & requests, including support with registrations/cancellations & waitlists.
  • Event setup and hospitality, along with other Programs staff, which may include weekend or evening events. 
  • Maintain and update workflow documentation and external guides such as the Workshop Instructor Guide, and Event Participation Guides as needed.
  • Active participation in Ethics and Accountability Committee meetings, subcommittees, staff working sessions and trainings, and ongoing evolution toward Interdisciplinary Teams. 

Other areas of focus that can be distributed throughout the Programs Department based on the skills and interests of each team member.

  • With fellow Programs Staff, Communications Staff, and Membership Staff, strategize, develop and execute a plan for creating asynchronous educational content (video and non-video) and resources. Contribute to creating content where appropriate, and identify & work with outside consultants/collaborators where applicable. Create a plan for resources to be regularly updated.
  • With the Accessibility Consultant, co-manage the Access Advisory Council, including scheduling and facilitating meetings, implementing Council guidance into external Access programming.
  • Support the administrative aspects of annual ASL interpreter trainings with Hands On, including handling registration, booking space, acquiring necessary materials, and providing Zoom technical assistance.
  • Serve as accessibility point of contact for members, booking ASL interpreters and coordinating other accessibility accommodations for A.R.T./New York’s programming.

A.R.T./New York recognizes that often the most exciting candidates do not apply for various reasons, and strongly encourages applications from individuals who may be unsure if this role is a fit for them.

A.R.T./New York is deeply committed to accessibility for those who are d/Deaf, disabled, and/or neurodivergent in both our hiring process and our employment practices. Your job application materials may be submitted either in writing or in an audio or video format. Interviews are held via Zoom [this language should be updated depending on where the interviews are taking place]. If you are asked to interview, we will provide you with the following:

  • A copy of the interview questions in advance
  • A list of who will be interviewing you
  • Visual description of your interviewer(s)
  • Automated captioning during the interview (provided by Zoom)

We are happy to provide whatever will allow you to bring your best self to this application and interview process. If you require an accommodation that is not listed here, such as ASL interpretation or CART captioning, please contact so that we can make sure you have what you need.

About A.R.T./New York: Who We Are + What We Do

Founded in 1972, A.R.T./New York assists over 400 member theatres in managing their theatre companies effectively so they may realize their rich artistic visions and serve their diverse audiences well. Over nearly five decades, A.R.T./New York has earned a reputation as a leader in providing progressive services to our members—from shared office and rehearsal spaces to technical assistance programs for emerging theatres—which have made the organization an expert in the needs of the New York City nonprofit theatre community. A.R.T./New York’s 400 member companies are the heart of what we do, and we provide them with four core areas of support, listed below along with some key examples:

Our Values 

How We Work

A.R.T./New York is currently undergoing a period of exciting transformation as we collectively create a new structure and collaborative work environment through a process that we hope can be a model for the field. We are beginning to build a workplace that values collective intelligence, and as a result have started to form more interdisciplinary teams that work across departments. As our work evolves, we are utilizing a number of tools to ideate and standardize our processes including:

  • Box – because it’s important to keep files organized
  • Airtable – a multi-use database that can function as a spreadsheet, calendar, and visual sharing tool
  • Miro – useful for brainstorming, ideating, and presenting ideas in a visual format

As we continue to navigate a call for racial justice and equity within our organization, we have made a long-term commitment to become a more equitable and anti-racist space. Through the formation of Ethics and Accountability Committees at the Staff and Board levels, A.R.T./New York is currently examining our internal practices through the lens of our newly updated Values so that we may begin the process of innovating and rebuilding our organization. This process will be multi-faceted and never-ending, but it will include, among other things a full audit of A.R.T./New York’s current internal and external practices, including:

  • Internal work culture
  • Staffing structures
  • Member facing program offerings. 

Staff members rotate duties chairing and facilitating committee meetings as we work to foster an environment of collective intelligence. We are looking forward to learning alongside each other as well as outside stakeholders, including our membership, and have pledged to be transparent as our progress continues.

  • The Ideal Candidate

    • Is understanding and knowledgeable about the NYC theatre community as an artist, administrator, or both.
    • Is highly effective at communicating with colleagues, members, and other stakeholders, with the ability to provide support with patience, attentiveness, and a generous and understanding demeanor.
    • Is eager to work on a collaborative team, but able to work independently to complete tasks on an agreed upon timeframe.
    • Will be able to hold macro-level big picture thinking for programs while executing micro-level detailed tasks.
    • Is attentive to detail with the ability to organize their task management and provide consistent follow through.
    • Is willing to challenge their own assumptions about the way things are done. 
    • Is committed to dismantling racism, ableism, and other forms of oppression with an ability to maintain the integrity of those values in developing and delivering programs.
    • Possesses or is able to gain proficiency in Microsoft Office Suite and a membership database or CRM. Prior experience with MemberClicks, or another member database software, is a plus.
    • Is experienced in working in an office setting, or willing to learn.

    We do not expect any one candidate to possess all of the qualities below, but one or more of the following traits may also be beneficial:

    • Interest in building facilitation skills and/or experience leading conversations and holding space.
    • Experience with or enthusiasm for developing educational curriculums and/or resources.
    • Ability to represent A.R.T./New York at external events and to outside stakeholders, such as fellow arts service providers.
    • Enthusiasm for event planning. 
    • Knowledge of or enthusiasm to learn American Sign Language.
  • To Apply

    Submit your application here:

  • 11/08/2021
  • Full-time
  • Arts Organization | Other
  • Other
  • Alliance of Resident Theatres / New York, Inc.
  • 520 8th Ave
  • New York
  • NY
  • 10018
  • Sam Murrell
  • 2122446667

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